The Salesforce Admin Work That Never Makes It Onto a Dashboard
- Architect
- 13 hours ago
- 3 min read
A user leaves the company. Before you can deactivate them, someone has to figure out what they owned — which accounts, which opportunities, which custom object nobody remembers exists — so none of it disappears into a frozen user record. Salesforce doesn't have a report for that. You write a SOQL query, run it fifteen times against fifteen objects, and hope you didn't miss one.
That's one afternoon. Somewhere on your list this month there's also: a security review asking exactly who can edit the SSN field on Contact, a permission set assignment that's about to expire and nobody flagged it, an Event Monitoring log you need to actually read instead of just store, and a policy team asking whether customer data contains anything that looks like a credit card number.
None of these are hard problems individually. They're just scattered — a SOQL query here, a Setup page there, a spreadsheet somewhere in between. Power User Toolkit is a set of Salesforce admin tools built for exactly this kind of work — seven of them, packaged as one AppExchange app.
Find out what a user owns before you offboard them
Data Reassignment Assistant counts how many records a user owns across every object in your org that has an owner, and exports the results to CSV so you know the scope before you touch anything.
→ Full breakdown: Before You Deactivate a Salesforce User, Find Out What They Own
Know who can see a field before you argue about it
Fields Access Explorer turns "can the Support profile see this field?" into a three-click lookup — every profile, permission set, and permission set group that can read or edit it.
→ Full breakdown: Who Can Actually See That Field? A Faster Way to Check Salesforce Access
Understand what a permission set actually grants
Permission Sets Reporting Helper picks apart any permission set into its system permissions, object-level CRUD, and field-level read/edit access, all in one view, exportable to CSV.
→ Full breakdown: What Does This Permission Set Actually Grant? A Faster Salesforce Audit
Catch access that's about to expire
Expiring Permission Sets Assignments lists every assignment with an expiration date in your chosen window — today through a year out — sorted soonest first.
→ Full breakdown: The Permission Set Assignment About to Expire That No One Noticed
Read your Event Monitoring logs without a BI tool
Event Log Files Viewer parses raw EventLogFile CSV data into a real, filterable table instead of leaving it as a download.
→ Full breakdown: How to Actually Read Your Salesforce Event Monitoring Logs
Build a PII-scanning policy without writing a query
PII and Sensitive Data Detector is the dashboard for a policy-based scanning engine — build a policy in a four-step wizard, then run it as a background batch job that scans for email, phone, SSN, passport, credit card, and driver's license patterns.
Find your own open time slots
User Calendar Assistant checks your Business Hours against your existing Events and shows your open 30-minute slots for any date range.
→ Full breakdown: Stop Guessing When You're Free: Finding Open Time Slots in Salesforce
Bonus: a Reports-To org chart you can drag into shape
Account Org Chart renders an Account's contacts as a tree or a Kanban board grouped by department, built from the Reports-To field — drag a card to reassign it.
→ Full breakdown: Salesforce Contact Hierarchy You Can Actually Drag Into Shape
One app, seven tools, the parts of admin work that don't get their own project
Power User Toolkit doesn't try to replace Salesforce's native tools — it fills in the gaps between them, for the recurring admin and security work that usually means stitching together SOQL, Setup pages, and spreadsheets by hand.
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